Visibility & Cross-Linking Across Records

 PortPro has implemented a new feature aimed at enhancing the visibility and cross-linking across various financial records in our system. This advancement allows users to effortlessly navigate between payment records, invoices, and loads with greater efficiency and traceability.

Navigation and Cross-Linking

The new A/R Payments feature introduces seamless navigation from one financial element to another. By clicking on the links provided in each section, users can explore related records with just a few steps.

Payment to Invoice Navigation

Within a payment record, users will find direct links to all invoices that the payment has been applied to. These links will be conveniently located in the 'Linked Invoices' section of the payment record, displaying essential metadata: invoice number, date, and total amount.

Invoice to Payment Navigation

On an invoice record, links to associated payments are available under the 'Payments Applied' section. Details such as payment ID, date of payment, and amount paid will be visible, ensuring clarity and traceability.

Load to Payment Navigation

For users tracing information from a posted load, invoice links are provided under the 'Associated Invoices' section. Clicking these links will lead to the invoices where further payment details can be found, bridging any gaps between load and payment records.

Use-Case Scenarios

Auditing an Orphaned Payment

When auditing a payment that appears not to be applied to any invoices, users can quickly verify this using the 'Linked Invoices' section of the payment record. If no links are present, the payment may be orphaned, necessitating further investigation.

Reconciling a Partially Paid Invoice

Users addressing reconciliation challenges with partially paid invoices can refer to the 'Payments Applied' section on the invoice record. Here, they will find detailed payment information to ascertain which payments have been recorded against the invoice, simplifying the reconciliation process.

Tracking Payment Allocation Across Loads

For those tracing payments back through specific loads, starting from the load record and navigating through linked invoices provides a comprehensive view of payment allocations. This traceability is especially vital during financial analysis and auditing.