Unique Payment Numbering, Status Management & Audit Integrity

Modified on Wed, 17 Dec, 2025 at 11:31 AM

The new A/R Payments feature introduces a robust system for managing payments with transparency and precision. Each payment is assigned a system-generated, sequential number that maintains order and consistency, even when payments are voided.

Payment Numbering System

The sequential numbering ensures there are no gaps in the payment records. When a payment is voided, the number is retained in the sequence for complete traceability, which supports accurate and comprehensive auditing processes.

Payment Status Management

To facilitate effective auditing, each payment is assigned one of the following statuses. These statuses are critical in understanding the current state of a payment and provide a detailed audit trail.

Status Name	Definition	Audit Impact
Received	The payment has been received but is not yet applied to any invoices.	Helps verify receipt of funds and ensures initial documentation is in place.
Partially Applied	The payment has been partially allocated to one or more open invoices.	Provides insight into payment allocation and reconciliations.
Fully Applied	The total payment amount is fully allocated to invoices.	Ensures all funds are accounted for and matched with outstanding invoices.
Voided	The payment was voided but remains in the payment sequence.	Maintains a complete record for audit trails; allows tracking of all transaction attempts.

This structured approach to payment numbering and status management enhances auditing integrity, promoting transparency and accountability in financial processes.